When the Temperature at Work Gets Too High: Employer Responsibilities and Employee Rights
When the sun is shining and the temperature soars to 35°C, vacationers may be thrilled. But for those stuck in an office or performing physical labor, the summer heat can be unbearable. Here´s what you can do when the temperature at work gets too high.
- Zoya Glushtrom
Table of Contents
Maintaining a Healthy Indoor Temperature*
The German Workplace Ordinance (ArbStäffV), part of the Occupational Health and Safety Act, provides guidelines to help alleviate discomfort in high temperatures. If the heat in the office becomes too much to handle, employees can refer to these regulations, though the wording can be somewhat vague. The ArbStättV states:
“Workrooms where there are no specific operational requirements regarding room temperature must have a healthy and comfortable room temperature during use, taking into account the work processes and the physical strain on employees.”
Additionally, it requires that:
“Windows, skylights, and glass walls must provide shielding against excessive sunlight, taking into account the work processes and the nature of the workplace.”
What is the Maximum Temperature Allowed a Work?
For more specific information, we can turn to the Technical Rules for Workplaces “Room Temperature” (ARS A3.5) from the Committee for Workplaces (ASTA). These rules stipulate that when indoor temperatures exceed 30°C, appropriate measures must be taken.
If the temperature rises above 35°C, the space can no longer be used as a workroom unless specific actions are implemented.
How to Combat Heat in the Workplace
To prevent excessive heat, the ArbStättV recommends shielding windows and glass walls effectively. However, it doesn´t offer much detail beyond this point.
Here, the ARS A3.5 rules can be particularly useful. They suggest the following actions if the room temperature exceeds 26°C, to prevent further increases:
- Effective control of sun protection (e.g., keeping blinds closed after work hours)
- Efficient management of ventilation systems (e.g., utilizing night cooling)
- Reduction of internal heat loads (e.g., only operating electrical devices when necessary)
- Ventilation during early morning hours
- Implementing flexible working hours to avoid peak heat periods
- Relaxing dress codes
- Scheduling additional cooling breaks
- Providing drinking water or other beverages is also recommended
Once the temperature reaches 35°C or higher, the room can only be used as a workspace if one of the following measures is in place:
- Technical solutions (e.g., air showers, water curtains)
- Organizational adjustments (e.g., additional cooling breaks)
- Personal protective equipment (e.g., heat-protective clothing)
Using Mobile Air Conditioning Units to Combat High Temperatures
One of the simplest ways to make the office environment more comfortable for employees during the peak of summer is by using air conditioning units. Renting a mobile unit is often recommended, as installing a permanent system may not be cost-effective for just a few weeks of hot weather each year. Reach out to us, and we´ll help you find the perfect solution to keep your workplace cool!
*The information provided on this page does not constitute legal advice and is not intended to address individual legal issues or problems. The information provided is of a general nature and is for information purposes only.
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